YOUR PERSONAL DATA – WHAT IS IT?
“Personal data” is any information about a living individual which allows them to be identified from that data (for example a name, photographs, videos, email address, or address). Identification can be directly using the data itself or by combining it with other information which helps to identify a living individual (e.g. a list of staff may contain personnel ID numbers rather than names but if you use a separate list of the ID numbers which give the corresponding names to identify the staff in the first list then the first list will also be treated as personal data). The processing of personal data is governed by legislation relating to personal data which applies in the United Kingdom including the General Data Protection Regulation (the “GDPR) and other legislation relating to personal data and rights such as the Human Rights Act.
THE COUNCIL WILL COMPLY WITH DATA PROTECTION LAW – THIS SAYS THAT THE DATA WE HOLD ABOUT YOU MUST BE :
– Used lawfully, fairly and in a transparent way.
– Collected only for valid purposes that we have clearly explained to you and not used in any way that is incompatible with those purposes.
– Relevant to the purposes we have told you about and limited only to those purposes.
– Accurate and kept up to date.
– Kept only as long as necessary for the purposes we have told you about.
– Kept and destroyed securely including ensuring that appropriate technical and security measures are in place to protect your personal data to protect personal data from loss, misuse, unauthorised access and disclosure
WE USE YOUR DATA FOR *SOME* OR ALL OF THE FOLLOWING PURPOSES
To deliver public services including to understand your needs to provide the services that you request and to understand what we can do for you and inform you of other relevant services;
To confirm your identity to provide some services;
To contact you by post, email, telephone
To help us to build up a picture of how we are performing;
To prevent and detect fraud and corruption in the use of public funds and where necessary for the law enforcement functions;
To enable us to meet all legal and statutory obligations and powers including any delegated functions;
To carry out comprehensive safeguarding procedures (including due diligence and complaints handling) in accordance with best safeguarding practice from time to time with the aim of ensuring that all children and adults-at-risk are provided with safe environments and generally as necessary to protect individuals from harm or injury;
To promote the interests of the council;
To maintain our own accounts and records;
To seek your views, opinions or comments;
To notify you of changes to our facilities, services, events and staff, Councillors and other role holders;
To send you communications which you have requested and that may be of interest to you. These may include information about campaigns, appeals, other new projects or initiatives;
To allow the statistical analysis of data so we can plan the provision of services.
To process relevant financial transactions including grants and payments for goods and services supplied to the council;
FINDING OUT WHAT DATA WE HOLD ABOUT YOU AND HOW TO MAKE CHANGES TO THAT DATA.
You are the ‘Owner’ of the data we hold on you and are refered to (in GDPR terms) as the ‘DATA SUBJECT’ and you have the right to know :
– what data we hold on you;
– what processing we do on that data;
You also have the right to amend, remove, restrict what we do with that data, and can object to any form of processing on that data.
There are some circumstances in which we may not be able to comply with a request to change or delete data held on you. These are usually due to the requirement for Glaisdale Parish Council to comply with certain legal obligations it may have as a Local Authority. In such circumstances you will be kept fully informed of any reason why we cannot comply with your wishes. (It should be said that such circumstances are unusual and rarely occur).
We are obliged to ensure that your data is held securely and to prevent any unauthorised access to that data. For this reason any request to change or delete your data must be securely managed and for this reason we will only disclose your data, or make any changes, once we are satisfied that you are who you say you are and we can satisfy the necessary identity checks.
This means that you must provide proof of identity before we will allow any disclosure or change.
If you wish to engage with Glaisdale Parish Council on any issue related to your data then we have various ‘Data Request’ forms which you can download from the links below. You can also make a data request in writing to the registered council address (see the information in the footer at the bottom of any page!)
To request us to inform you of what data we hold on you – GPC – Access Request Form
To request that we Amend, Remove, Restrict what data we hold on you, or to object to what processing we do on your data – GPC – Amend, remove restrict object Form
To download a consent form to allow Glaisdale Parish Council to store and use your contact data – GPC – Contact Consent Form (you can also use this form to withdraw previously given consent!)